We all have situations that demand it, and we all know the perils of not doing it.  Regardless, many sales professionals are still not adept, or consistent with their follow-up.  This is not a long topic, but it is an important one. Many professionals, sales and otherwise, do not do proper follow-up after a sales call.  This is true of a prospecting follow-up, sales call follow-up, presentation follow-up, or any other type. After doing the hard work of prospecting, a sales professional will then risk negating that work by not doing timely and well thought out follow-up. Proper follow-up is the capstone of all of your labors.

Two Examples of Proper Usage

Follow-up, when done properly, can create the necessary evidence of professionalism.  Remember, if you don’t follow-up, the professional that consistently communicates like this will stand out.

Following an initial visit

This one requires a quick, almost instant response to the buyer.  I would say that you should do it within two days or less.  This is your chance to say how much you appreciated the buyer’s time as well as the opportunity to work with him or her.  I would keep it short and sensible. If during the visit you came away with a listing of “to do” items, or some other things to check on, don’t hold the correspondence until you get them done.  They can be fodder for another note.  The key is to let the customer know that you are looking forward to providing solutions.  Here is some simple wording: “Mr. Buyer, I appreciate the time you have taken to show me your operation and explain your (packaging, telecommunications, insurance, transportation, etc) needs to me.  I look forward to our meeting as we agreed on Monday, September 1st to share the proposal with you.  If you have any questions or concerns prior to that, please contact me. Sincerely, Sales Professional” Remember why you are composing this note.  You want to make sure that he recognizes that you appreciate his or her time.  You also want to make sure that you reinforce the proposal date, and that if there are any changes or concerns that he or she touches base with you. You could put together an epic memo, yet the idea is to make sure that you reinforce the meeting and your appreciation.

Following the Proposal

This one is very important.  If a buyer is getting four proposals, then there are four different sales professionals, attempting to make their mark with him.  They may even be getting more than four proposals and then your initial call may be less memorable. Your goal is to have the customer to remember the importance of working with a true sales professional (you), along with some of the most important features and benefits of your product and your company.  Here is your chance to list the most important points succinctly so that they can be remembered. Here is an example: “Mr. Buyer, thanks for the opportunity to show you what ABC Company can do for your organization. We are prepared to begin supplying your 14 Eastern State division with cartons if we are selected, and will begin the process of quoting your Southern division with the information you supplied to us. Please keep these important points in mind:

• We are a nation-wide organization – able to supply all 5 divisions, coast-to-coast.
• Our “Flex” Pricing Program will deliver the lowest costs overall for cartons regardless of the volume in any particular division
• Our just-in-time delivery will save you 6% in inventory costs

I look forward to working with you, and I will use my 18 years of packaging experience to keep your packaging program “state of the art.”  Do not hesitate to call if there are questions regarding our proposal. Sincerely, Sales Professional” Notice here supporting the features with some bullets just to reinforce your sales points and getting a final shot in about yourself.

Degrees of Formality

Effective letter writing is essentially a lost art out there, but there are times when you should consider it.  If you make an election to write someone an email follow-up note, follow the same rules that a letter would follow:

• Keep it short and to the point
• Know and respect your level of familiarity with the customer/buyer
• Always be professional

If you are awarded the business, which is the “grand prize” then I think you proceed to use the fine stationary or card to send a personal note of appreciation.  You might want to take a look at Black Sales Journal 2/3/2011 Make Yourself Memorable to explore this.  It carries a significant amount of power and effectiveness. The follow-up letter is a useful tool to keep close during the sales process.  Don’t let someone forget you, and don’t be overshadowed in the sales process. Your comments are always welcome.

A week ago we discussed several skills that you’ve got to have, or acquire in order to be the best in your organization, or in sales in general (Black Sales Journal – Must Have Sales Skills – Don’t Be Without Them Part I).

You can make it without some of them, but to be the consummate sales professional, you need appropriate amounts of each of them.  These skills don’t come easy, but they are ultra-important.

Must Have Sales Skills Part I

We already covered the following skills in Part I as was mentioned above (Black Sales Journal 7/9, Must Have Sales Skills – Don’t Be Without Them Part I):

• Interviewing Skills
• Responsiveness
• Communications
• Networking Skills
• Relationship Development/Building Skills (Deep Enduring Relationships)

You need these, but you also need a few more.  We will concentrate on the ‘vital’ ones.

Must Have Skills Part II

The first group of skills was important, and this group is just as important.  Put the two together, and you have a skill set which is admirable.  Put these skills together with the attributes that were discussed in the post, Black Sales Journal 7/5 Customer Facing Attributes You Can’t be Without, and you are building a professional sales persona that has longevity and serious income potential.

• Durable Sales Skills
• Strong Organizational Skills
• Presentation skills
• Negotiation Skills

Durable Sales Skills – Too many take these for granted as they think they are easily attainable.  Fact is that every sales professional should have some real sales training.  Whether their company sponsors it, or the sales professional looks for it on their own. Many black sales professionals that I have spoken to avoid the sales training if it not supplied to them automatically as they question their longevity in this profession.  Recognize that they are not natural, and these sales skills are learned…yes learned.  Skills such as probing, supporting, providing proof sources, and closing to mention a few, are attainable or can be strengthened.

Strong Organizational Skills – I know sales professionals who are ultra organized, and know some with literally no organizational skills.  A quick word to the wise, the more organized you are, the less work you will have to redo.  With this in mind, the easier your life will be.  I fell in the middle of that spectrum, and had to eventually learn to be better organized.  I watched sales professionals who had a ‘handle’ on everything to such a degree including strong expense management, enviable prospect management and prospect follow-up.  They had it all together.  You need this skill if you don’t already have it.

Clean and Confident Presentation Skills – This is very doable with practice.  Giving a presentation to a customer or a group of recipients is an art that deserves practice, and everyone can tell when you are on top of your game.  An ability to read your audience and know when your point gets across or is a hopeless endeavor is important.  Skip the ‘uhs and the ‘you knows’ and deliver a flawless presentation that others will recognize as professional.  Presentation skills are important as you can see in the sales of any product.  When you are confident, you win (BSJ 5/31/2012 The Confidence Game, Why You Have to Win It!)

Advanced Negotiation Skills – When you attempt to bring in the ‘big fish’ there is seldom an easy catch.  Every customer recognizes that when large dollars are involved there is no better use of a buyer’s time than negotiating a price or a fee downward, or attempting to get more services for the dollar.  In each one of these cases the person who touches the customer, the sales professional, is the one that normally has the responsibility to respond to the request.  Knowing how to ‘bracket’ an offer, and how to recognize the gambits that buyers and representatives have to come out with the best outcomes is important.  Additionally, knowing when to respond and when not to are important as is indicated by the post, BSJ 1/12/2012 When Negotiating, Silence is Your Secret Weapon.

There Are Other Skills!

Of course there are other skills, but those shown in Part I and Part II are at the top of the heap.  Black sales professionals who have these skill sets will be outfitted to be premier performers.  Couple these with the attributes mentioned above (Black Sales Journal 7/5 Customer Facing Attributes You Can’t be Without) and you have the requirements for success.  Add to this the desire, mental toughness, and persistence and you will have a professional in the making.

Work at it, and always be the best!

Your comments are welcomed.